Administrative Staffing Agency in Ontario
Western Jobs places executive assistants, office managers, receptionists, data entry specialists, and HR coordinators with businesses across the GTA and Ontario. Temporary, permanent, and contract arrangements available.
Administrative staffing for every Ontario business
Administrative roles require more than technical skills — they require cultural fit, communication ability, and reliability. Western Jobs screens for all three before presenting a single candidate to your team.
Whether you need temporary coverage for a maternity leave, a permanent executive assistant for your C-suite, or a contract team for a project surge — we place the right person, not just an available one.
Corporate offices & head offices
GTA corporate offices across financial services, insurance, real estate, and professional services consistently need high-quality administrative professionals. We place EAs, office managers, and administrative coordinators at every level.
Healthcare & clinical administration
Medical administrative assistants, clinic coordinators, and healthcare office staff for hospitals, clinics, long-term care facilities, and healthcare networks across Ontario.
Legal, accounting & professional firms
Legal assistants, paralegal support, and administrative staff for law firms, accounting practices, and professional services firms requiring a high degree of discretion and accuracy.
Manufacturing & industrial offices
Administrative and operations support staff for manufacturing plant offices — scheduling coordinators, production clerks, and HR administrative support embedded in industrial environments.
Every administrative role your office needs
Executive Assistants
High-trust EA placements for C-suite and senior leadership. Discretion, calendar management, and stakeholder communication screened upfront.
Office Managers
Experienced office managers for day-to-day operations, vendor relations, facilities, and team coordination.
Receptionists
Professional front-desk and reception staff for corporate offices, clinics, law firms, and professional service environments.
Data Entry Specialists
Fast, accurate data entry professionals for ERP systems, spreadsheets, CRM platforms, and database management.
HR Coordinators
HR support for recruitment coordination, onboarding, benefits administration, and HRIS data management.
Administrative Coordinators
General administrative support for project teams, operations departments, and executive offices across Ontario.
Legal Assistants
Legal administrative support with experience in document preparation, filing, scheduling, and legal billing systems.
Medical Admins
Medical administrative assistants for clinics, hospitals, and healthcare networks. EMR system experience screened.
Administrative staffing that actually fits your office
A bad administrative hire disrupts an entire office. Western Jobs screens beyond the resume — assessing communication style, reliability track record, software proficiency, and cultural fit before any candidate meets your team.
Screened for Microsoft Office, Google Workspace, and CRM platforms
Communication and professionalism assessed in person
Reference-checked before any placement
Temp coverage for mat leaves, vacations, and sudden departures
Permanent placement for long-term team building
Temp-to-perm to evaluate fit before full commitment
Average 9.2 days from intake to your first interview
We screen for fit — not just availability
Administrative roles touch every part of your business. We take the time to understand your office culture, communication style, and working environment before presenting candidates — not after you have met three wrong ones.
Temp coverage that does not disrupt the team
A temporary receptionist or EA who shows up unprepared creates more work than the gap. Every temp we send is briefed on your office before day one — so they contribute from the moment they arrive.
Permanent placements with a replacement guarantee
If a permanent administrative placement does not work out within the guarantee period, we replace them at no additional cost. Our 98.4% retention rate means this rarely happens — but the guarantee gives you confidence regardless.
One recruiter for your entire account
Your recruiter learns your office, your preferences, and your standards. Every submission reflects that knowledge — not a keyword match from a database.
Need administrative staff in Ontario?
Pre-screened administrative professionals placed across the GTA and Ontario. Temporary, permanent, and contract arrangements available.
Request admin staff
Tell us what you need — role, duration, and any specific requirements. We will present pre-screened candidates within 48 hours.
Start a requestFind administrative work
Looking for an EA, office manager, or admin coordinator role in Ontario? Submit your resume and get matched to employers within 48 hours.
Apply now